Timetable Module-

Relation Master-

1. Timetable Global Setting

🎯 Purpose

To configure foundational settings for timetable generation such as staff type, day format, period numbering, and teacher availability.

📍 Navigate to:

Time Table Module → Relation Master → Timetable Global Setting

Field Description

• Select staff type(s): Enables selection of staff categories (e.g., Teaching, Non-Teaching) for whom the timetable is to be created.
  
  

• Day Criteria Setting: Allows the format of days in the timetable—Day Wise (Day 1, Day 2) or Weekday Wise (Mon, Tue, etc.).
  
  

• Period Setting (Start with): Defines whether period numbering begins at 0 or 1.
  
  

• Validate teacher busy condition: Prevents double-booking by checking if a teacher is already assigned in a given period.
  
  

• Show class-wise period time: Enables configuration of custom period times per class.
  
  

• Is Delete with Yes/No option?:

✅ Use Case

• Customize timetable format and scheduling logic
  
  

• Set up school-specific period or day logic
  
  

• Prevent overlapping assignments for teachers
  
  

⚠ Important Notes

• Changes affect timetable structure for the selected academic year
  
  

• Improper settings may result in incorrect auto-generation behavior
  
  

• Applies per academic session, not globally
  
  

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2. Teacher Setting

🎯 Purpose

To define teacher workload limits and substitution rules.

📍 Navigate to:

Time Table Module → Relation Master → Teacher Setting

Field Description

• Maximum number of periods: Sets a limit on how many periods a teacher can be assigned.
  
  

• Teacher substitution settings: Enables or configures teacher substitution handling.
  
  

✅ Use Case

• Ensure fair teacher workload distribution
  
  

• Handle temporary teacher absences without disrupting classes
  
  

⚠ Important Notes

• Exceeding the maximum limit may be restricted during timetable generation
  
  

• Substitution logic must be pre-defined for auto-generation to consider it
  
  

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3. Class Setting

🎯 Purpose

To set class-wise rules like working days and number of periods per day.

📍 Navigate to:

Time Table Module → Relation Master → Class Setting

Field Description

• Class-wise working days: Specify which days a class has sessions (e.g., Mon–Fri).
  
  

• Number of periods per day: Set total periods each day for a class.
  
  

• Periods after recess: Define how many periods are conducted post-recess.
  
  

✅ Use Case

• Create lighter schedules for junior classes
  
  

• Tailor daily schedules based on class requirements
  
  

⚠ Important Notes

• Inconsistent settings across classes may cause generation issues
  
  

• Must align with overall school policy
  
  

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4. Define Subject

🎯 Purpose

To create and define all subjects offered by the school.

📍 Navigate to:

Time Table Module → Relation Master → Define Subject

Field Description

• Parent Subject: The broad subject category (e.g., Science).
  
  

• Subject Name / Code / Abbreviation: Full subject name, short code, and abbreviated name.
  
  

• Subject Type: Classifies subject as core, elective, etc.
  
  

• Color Code: Assigns a color to the subject for easy identification in timetables.
  
  

✅ Use Case

• Organize subjects clearly for different classes
  
  

• Make subject blocks visually distinct in the timetable
  
  

⚠ Important Notes

• Subject code must be unique
  
  

• The subject structure directly affects period allotment and reporting
  
  

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5. Assign Subject to Class

🎯 Purpose

To allocate subjects and define their weekly period counts for each class.

📍 Navigate to:

Time Table Module → Relation Master → Assign Subject to Class

Field Description

• Class Selection: Choose which class to assign subjects to.
  
  

• Subject Assignment: List of subjects to be linked to the class.
  
  

• Period Allocation: Assign weekly number of periods per subject.
  
  

✅ Use Case

• Customize subject load based on grade level
  
  

• Ensure proper allocation of teaching time
  
  

⚠ Important Notes

• Period count must match school policy and subject weightage
  
  

• All subjects should be assigned before generating the timetable

6. Period Allotment

🎯 Purpose

To assign specific subjects and classes to teachers, ensuring balanced distribution of workload.

📍 Navigate to:

Time Table Module → Relation Master → Period Allotment

Field Description

• Assign Classes & Subjects to Teachers: Link a subject and class combination to a specific teacher.
  
  

• Modify Assignments: Change or update previously assigned periods or teacher allocations.
  
  

✅ Use Case

• Allocate subjects to teachers as per expertise
  
  

• Make dynamic adjustments during the academic year
  
  

⚠ Important Notes

• Accurate assignments are crucial before timetable generation
  
  

• Overlapping assignments may trigger validation errors
  
  

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7. Define Resource

🎯 Purpose

To define physical or digital resources (e.g., labs, equipment) required for teaching specific subjects.

📍 Navigate to:

Time Table Module → Relation Master → Define Resource

Field Description

• Resource Name: Input the name of the resource (e.g., Chemistry Lab).
  
  

• Resource Type/Category: Classify the type of resource.
  
  

• Availability Details: Define resource availability if applicable.
  
  

✅ Use Case

• Ensure resource-based subjects (e.g., lab sessions) are properly scheduled
  
  

• Prevent scheduling conflicts for shared resources
  
  

⚠ Important Notes

• All resources must be created before linking them to subjects
  
  

• Conflicts may arise during auto-generation if the same resource is double-booked
  
  

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8. Relate Resource to Subject

🎯 Purpose

To link predefined resources (e.g., Labs, Projectors) to specific subjects and classes.

📍 Navigate to:

Time Table Module → Relation Master → Relate Resource to Subject

Field Description

• Select Resource: Choose the defined resource to associate.
  
  

• Choose Classes: Select one or more classes that use the resource.
  
  

• Save Configuration: Save the subject-resource relationship.
  
  

✅ Use Case

• Automatically reserve labs when science periods are scheduled
  
  

• Prevent overlapping use of limited equipment
  
  

⚠ Important Notes

• Ensure subjects needing special resources are properly linked
  
  

• Unlinked resources won’t be reflected in the timetable
  
  

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9. Define Class Teacher

🎯 Purpose

To assign a designated teacher as the class teacher for each section.

📍 Navigate to:

Time Table Module → Relation Master → Define Class Teacher

Field Description

• Select Class & Section: Choose the class-section combo.
  
  

• Assign Teacher: Pick a teacher to be the class teacher.
  
  

✅ Use Case

• Enable administrative responsibility assignment
  
  

• Required for substitution and teacher-wise reports
  
  

⚠ Important Notes

• Only one class teacher can be assigned per section
  
  

• Ensure no duplicate class teacher entries
  
  

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10. Class Teacher Subject

🎯 Purpose

To assign a specific subject to the class teacher, typically the subject they are responsible for teaching.

📍 Navigate to:

Time Table Module → Relation Master → Class Teacher Subject

Field Description

• Select Class & Teacher: Choose from defined class teachers.
  
  

• Assign Subject: Allocate the primary subject the class teacher handles.
  
  

✅ Use Case

• Common in primary or integrated teaching roles
  
  

• Enables subject tracking for class teachers
  
  

⚠ Important Notes

• Subject must already be defined and assigned to the class
  
  

• Class teacher’s subject must align with period allotment
  
  

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11. Period Time Setting

🎯 Purpose

To configure default and class-specific time slots for each period in the timetable.

📍 Navigate to:

Time Table Module → Relation Master → Period Time Setting

Field Description

• General Period Time: Define time slots for periods (e.g., 9:00–9:40 AM).
  
  

• Class-Wise Period Time: Customize period durations for specific classes.
  
  

✅ Use Case

• Assign longer periods for senior or lab-based classes
  
  

• Reflect real-time scheduling in printed timetables
  
  

⚠ Important Notes

• Time settings affect visibility in reports and schedule view
  
  

• Changes impact period conflict validation logic

12. Period Allotment (New)

Mater Settings-

1. Change Academic Year

🎯 Purpose

To switch the working academic year for viewing or editing previous or upcoming timetables.

📍 Navigate to:

Time Table Module → Master Setting → Change Academic Year

Field Description

• Academic Year Selector: Dropdown or button to switch between available academic years.
  
  

• Apply Changes: Button to confirm and apply the selected year for the session.
  
  

✅ Use Case

• View past timetables for reporting
  
  

• Plan upcoming year’s schedule without affecting current data
  
  

⚠ Important Notes

• Changes are session-specific and may reset upon logout
  
  

• Does not affect global software settings unless stored per profile
  
  

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2. Quick Link

🎯 Purpose

To create shortcuts for frequently used timetable pages or modules.

📍 Navigate to:

Time Table Module → Master Setting → Quick Link

Field Description

• Add Page Link: Choose a page to bookmark for quick access.
  
  

• Remove Page Link: Delete previously saved links.
  
  

✅ Use Case

• Speed up access to commonly used functions
  
  

• Helpful for admins managing multiple tasks
  
  

⚠ Important Notes

• Quick links are user-specific
  
  

• No impact on timetable data or configuration
  
  

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3. Timetable Substitution Setting

🎯 Purpose

To configure preferences for teacher substitution and define rules for repeated or restricted substitutions.

📍 Navigate to:

Time Table Module → Master Setting → Timetable Substitution Setting

Field Description

• Allow Repeated Substitution: Toggle to permit or block frequent substitutions of the same teacher.
  
  

• Preferences: Set custom rules or filters for substitution (if supported).
  
  

✅ Use Case

• Improve fairness in substitution load
  
  

• Enforce substitution policies automatically
  
  

⚠ Important Notes

• Affects automatic substitution assignment
  
  

• Needs to align with school policies on teacher availability
  
  

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Constraints Master-

1. Parallel Allocation

🎯 Purpose

To schedule two optional subjects simultaneously in the same period, taught by different teachers.

📍 Navigate to:

Time Table Module → Constraints Master → Parallel Allocation

Field Description

• Class & Subjects: Select a class and optional subjects to be scheduled concurrently.
  
  

• Periods to Allocate: Define number of times this allocation should appear weekly.
  
  

• P-Allocation Name: Name the rule for easy identification.
  
  

✅ Use Case

• Schedule elective subjects (e.g., Music and Art) in parallel
  
  

• Maintain flexibility in optional subject groupings
  
  

⚠ Important Notes

• Ensure subject combinations don’t cause conflicts
  
  

• Used only when optional streams are available
  
  

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2. Fixed Allocation

🎯 Purpose

To permanently assign a specific period to a teacher that remains unchanged during timetable regeneration.

📍 Navigate to:

Time Table Module → Constraints Master → Fixed Allocation

Field Description

• Class & Section: Select where the fixed assignment will apply.
  
  

• Assign Period: Click on a period and assign a teacher.
  
  

• Delete Fixed Allocation: Option to remove existing fixed assignments.
  
  

✅ Use Case

• Lock periods for critical sessions like labs or assemblies
  
  

⚠ Important Notes

• Fixed slots are not modified by auto-generation
  
  

• Overuse may limit scheduling flexibility
  
  

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3. Consecutive Allocation

🎯 Purpose

To allocate two or more periods back-to-back for subjects that need extended teaching time.

📍 Navigate to:

Time Table Module → Constraints Master → Consecutive Allocation

Field Description

• Class & Subject: Choose the subject requiring consecutive slots.
  
  

• Number of Consecutive Periods: Set how many continuous periods are needed.
  
  

• Save: Apply the rule for timetable generation.
  
  

✅ Use Case

• Useful for lab sessions, project work, or subjects needing uninterrupted time blocks
  
  

⚠ Important Notes

• Avoid excessive consecutive blocks to prevent teacher/student fatigue
  
  

• Conflicts may occur if period availability is low

4. Preference Allocation

🎯 Purpose

To define preferred teaching periods or free period preferences for subjects and teachers based on school policies.

📍 Navigate to:

Time Table Module → Constraints Master → Preference Allocation

Field Description

• Preferred Periods: Assign preferred periods for specific subjects or teachers.
  
  

• Free Period Conditions: Define when teachers should or shouldn’t be assigned classes.
  
  

✅ Use Case

• Give senior teachers lighter first or last periods
  
  

• Avoid assigning certain subjects in early or late slots
  
  

⚠ Important Notes

• May override default auto-allocation logic
  
  

• Conflicts with fixed/consecutive/parallel rules should be avoided
  
  

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Create Timetable-

1. Create Predefined Timetable

🎯 Purpose

To manually create a timetable by assigning periods and teachers for each class.

📍 Navigate to:

Time Table Module → Create Timetable → Create Predefined Timetable

Field Description

• Select Class and Section: Choose the class-section to work with.
  
  

• Assign Subjects & Teachers: Manually map each subject to a teacher.
  
  

• Save & Reverse Setting: Save the setup and confirm structure.
  
  

• Define Class Teacher: Link a class teacher after defining the structure.
  
  

✅ Use Case

• For schools that prefer full manual timetable design
  
  

• Allows custom structuring before automation is considered
  
  

⚠ Important Notes

• Manual setup must be complete to avoid scheduling gaps
  
  

• Reverse setting finalizes the structure for generation or export
  
  

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2. Auto Generate Timetable-

🎯 Purpose

To automatically generate a class timetable using all configured settings, constraints, and preferences.

📍 Navigate to:

Time Table Module → Create Timetable → Auto Generate Timetable

Field Description

• Select Class: Choose the target class for which the timetable should be generated.
  
  

• Click Auto Generate: Starts the automatic scheduling process.
  
  

• Delete Existing Timetable: Remove old timetables before regeneration if needed.
  
  

✅ Use Case

• Rapidly create complete timetables once all prerequisites are set
  
  

• Ensure data-driven, conflict-free scheduling
  
  

⚠ Important Notes

• Requires full setup: teacher, subject, period, and constraint data
  
  

• Review auto-generated results before final use
  
  

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3. View and Modify Timetable

🎯 Purpose

To view and manually adjust the generated timetable as needed.

📍 Navigate to:

Time Table Module → Create Timetable → View & Modify Timetable

Field Description

• Timetable Viewer: Shows current schedule per class or teacher.
  
  

• Manual Edits: Modify specific periods, subjects, or teachers.
  
  

✅ Use Case

• Make quick fixes to generated timetables
  
  

• Accommodate last-minute staff or subject changes
  
  

⚠ Important Notes

• Manual changes override generated settings
  
  

• Keep track of edits for consistency and audit
  
  

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4. Replace Teacher

🎯 Purpose

To reassign all or selected timetable slots from one teacher to another.

📍 Navigate to:

Time Table Module → Create Timetable → Replace Teacher

Field Description

• Select Old & New Teacher: Choose the departing and incoming teacher.
  
  

• Apply Transfer: Migrate all scheduled periods to the new teacher.
  
  

✅ Use Case

• Replace a teacher who has resigned, gone on leave, or been reassigned
  
  

• Maintain continuity without redesigning the timetable
  
  

⚠ Important Notes

• Ensure the new teacher is qualified for all subjects assigned
  
  

• Review the updated schedule for possible overloads
  
  

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5. Assign One Teacher Timetable to Another

🎯 Purpose

To copy the entire timetable of one teacher and assign it to another teacher.

📍 Navigate to:

Time Table Module → Create Timetable → Assign One Teacher Timetable to Another

Field Description

• Source & Target Teacher: Select the teacher whose timetable should be copied and the one to receive it.
  
  

• Confirm Assignment: Finalize the transfer.
  
  

✅ Use Case

• Onboard a replacement teacher quickly
  
  

• Handle mid-year staffing transitions smoothly
  
  

⚠ Important Notes

• Should only be used if the replacement teacher handles identical subjects/classes
  
  

• Review load balance post-assignment
  
  

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6. Modify Timetable

🎯 Purpose

To make changes to an already existing timetable on a per-period basis.

📍 Navigate to:

Time Table Module → Create Timetable → Modify Timetable

Field Description

• Select Class or Teacher View: Choose the format to view existing timetable.
  
  

• Edit Specific Entries: Update subject, teacher, or resource assigned to a period.
  
  

✅ Use Case

• Adjust for unexpected changes like staff absence
  
  

• Resolve clashes or correct manual input
  
  

⚠ Important Notes

• Use with caution—modifications can override system logic
  
  

• Log all changes for administrative transparency
  
  

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7. Modify Predefined Allocation

🎯 Purpose

To adjust manually set allocations for specific periods within the predefined timetable.

📍 Navigate to:

Time Table Module → Create Timetable → Modify Predefined Allocation

Field Description

• Period Selection: Choose the specific slot you want to modify.
  
  

• Edit Allocation: Change subject, teacher, or timing.
  
  

✅ Use Case

• Tweak previously fixed period setups
  
  

• Realign assignments post-review or audits
  
  

⚠ Important Notes

• Only applies to manually created timetables
  
  

• Ensure consistent changes across related classes or periods
  
  

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8. Transfer Timetable

🎯 Purpose

To move timetable data from one academic year to another for continuity or reference.

📍 Navigate to:

Time Table Module → Create Timetable → Transfer Timetable

Field Description

• Select Source & Target Year: Choose academic years for transfer.
  
  

• Initiate Transfer: Copy timetable structure/data to the new year.
  
  

✅ Use Case

• Use last year’s timetable as a base for planning
  
  

• Save setup time for recurring structures
  
  

⚠ Important Notes

• Review transferred data for changes in staff, subjects, or periods
  
  

• Clean-up may be required post-transfer
  
  

Substitution Master-

1. Mark Attendance

🎯 Purpose

To record teacher attendance manually or automatically through integrated biometric systems.

📍 Navigate to:

Time Table Module → Substitution Master → Mark Attendance

Field Description

• Manual Marking: Input teacher attendance data manually.
  
  

• Biometric Fetch: Import attendance from biometric devices (if integrated).
  
  

✅ Use Case

• Keep track of teacher presence for substitution planning
  
  

• Maintain attendance records for HR or payroll processing
  
  

⚠ Important Notes

• Manual entries should be verified for accuracy
  
  

• Biometric integration must be configured in system settings
  
  

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2. Substitution

🎯 Purpose

To view and manage teacher substitutions due to absence or special scheduling needs.

📍 Navigate to:

Time Table Module → Substitution Master → Substitution

Field Description

• Absent Teacher Selection: Choose the teacher who is unavailable.
  
  

• Assign Substitute: Select a replacement teacher for the affected period(s).
  
  

• Save Changes: Confirm and apply the substitution.
  
  

✅ Use Case

• Handle sudden absences or leave efficiently
  
  

• Ensure no classes go untaught during staff shortages
  
  

⚠ Important Notes

• Substitute must not have a conflicting class in the same period
  
  

• Frequent substitutions may affect consistency of instruction
  
  

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Reports-

1. Class Timetable Detail

🎯 Purpose

To generate and review detailed timetable reports for individual classes.

📍 Navigate to:

Time Table Module → Reports → Class Timetable Detail

Field Description

• Select Class: Choose the class for which the report should be generated.
  
  

• View/Print: Display or print the class timetable.
  
  

✅ Use Case

• Share weekly schedules with class teachers and students
  
  

• Use during audits or inspections
  
  

⚠ Important Notes

• Ensure timetable is finalized before printing or distributing
  
  

• Class assignments should be complete to avoid gaps
  
  

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2. Teacher Timetable Details

🎯 Purpose

To view and export detailed teaching schedules for individual teachers.

📍 Navigate to:

Time Table Module → Reports → Teacher Timetable Details

Field Description

• Select Teacher: Choose the teacher whose schedule is to be displayed.
  
  

• Report Output: Shows period-wise teaching assignments.
  
  

✅ Use Case

• Help teachers plan their day/week
  
  

• Track teacher workload
  
  

⚠ Important Notes

• May include free periods for visibility
  
  

• Changes in teacher assignments will reflect here
  
  

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3. Subject Details

🎯 Purpose

To view reports related to each subject including codes, types, and assignments.

📍 Navigate to:

Time Table Module → Reports → Subject Details

Field Description

• Subject Overview: Displays data for each subject such as code, type, and related class.
  
  

✅ Use Case

• Check subject setup consistency across classes
  
  

• Validate subject codes for exam or report generation
  
  

⚠ Important Notes

• Must match defined subjects under "Define Subject"
  
  

• Misconfiguration here may cause display errors elsewhere
  
  

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4. Class Teacher Details

🎯 Purpose

To view the list of class teachers assigned to each section.

📍 Navigate to:

Time Table Module → Reports → Class Teacher Details

Field Description

• Class and Section Listing: Shows which teacher is assigned to each class-section combo.
  
  

✅ Use Case

• Review class teacher assignments
  
  

• Cross-check for duplication or missing assignments
  
  

⚠ Important Notes

• Ensure each section has exactly one class teacher
  
  

• Update if teacher resigns or is replaced
  
  

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5. Master Requirement

🎯 Purpose

To generate blank templates/lists for data validation and entry readiness.

📍 Navigate to:

Time Table Module → Reports → Master Requirement

Field Description

Includes blank or base reports for:

• Class List
  
  

• Subject List
  
  

• Teacher List
  
  

• Subject-wise Teacher List
  
  

• Class-Subject-Period Mapping
  
  

✅ Use Case

• Used during audits or to prepare for bulk data entry
  
  

• Identify configuration gaps before timetable generation
  
  

⚠ Important Notes

• Data shown is non-operational (i.e., blank or unassigned lists)
  
  

• Meant for administrative review or checklist planning
  
  

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6. Parallel Allocation

🎯 Purpose

To provide a detailed report of all configured parallel subject allocations.

📍 Navigate to:

Time Table Module → Reports → Parallel Allocation

Field Description

• Parallel Allocation Report: Displays subjects scheduled at the same time with different teachers, per class.
  
  

✅ Use Case

• Validate if optional subjects are scheduled correctly
  
  

• Check for possible period overlap or resource sharing
  
  

⚠ Important Notes

• Review to ensure subject load balance between options
  
  

• Misconfigured parallel setups can cause generation errors
  
  

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7. Subject Wise Teacher Details

🎯 Purpose

To generate a report showing which teachers are assigned to which subjects.

📍 Navigate to:

Time Table Module → Reports → Subject Wise Teacher Details

Field Description

• Subject-Teacher Mapping: Organized display of subjects and their assigned teachers.
  
  

✅ Use Case

• Verify teacher allocation per subject
  
  

• Prepare academic reports or evaluation plans
  
  

⚠ Important Notes

• Ensure accuracy in subject assignment to reflect true teaching load
  
  

• Any unassigned subject may indicate a data gap
  
  

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8. Wing Wise Teacher Details

🎯 Purpose

To view teacher distribution across academic wings (e.g., Primary, Middle, Senior).

📍 Navigate to:

Time Table Module → Reports → Wing Wise Teacher Details

Field Description

• Teacher-Wing Report: Shows categorized teacher assignments by school wing.
  
  

✅ Use Case

• Balance staff distribution across school wings
  
  

• Used in HR and performance analysis
  
  

⚠ Important Notes

• Teacher-wing mapping must be predefined in staff profiles
  
  

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9. Consecutive Allocation Details

🎯 Purpose

To generate a report listing all subjects configured for consecutive period allocations.

📍 Navigate to:

Time Table Module → Reports → Consecutive Allocation Details

Field Description

• Class-Subject Mapping: Displays consecutive period settings per subject.
  
  

✅ Use Case

• Audit long-duration subject sessions (labs, projects)
  
  

• Validate uninterrupted teaching blocks
  
  

⚠ Important Notes

• Conflicts may arise if too many subjects require back-to-back slots
  
  

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10. Class and Resource Detail

🎯 Purpose

To view which resources (labs, equipment) are assigned to which classes.

📍 Navigate to:

Time Table Module → Reports → Class and Resource Detail

Field Description

• Class-wise Resource Assignment: Shows all resources linked to each class.
  
  

✅ Use Case

• Audit resource allocation
  
  

• Plan room and equipment usage efficiently
  
  

⚠ Important Notes

• Ensure correct mapping during resource setup to avoid empty entries
  
  

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11. Week Wise Free Teacher Details

🎯 Purpose

To display weekly free periods available for each teacher.

📍 Navigate to:

Time Table Module → Reports → Week Wise Free Teacher Details

Field Description

• Teacher Period Matrix: Shows free slots week-wise.
  
  

✅ Use Case

• Plan meetings or substitutions
  
  

• Optimize teacher schedules
  
  

⚠ Important Notes

• May include breaks and non-teaching hours if not configured correctly
  
  

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12. Free Teacher Class Wise

🎯 Purpose

To display free periods of teachers organized by class.

📍 Navigate to:

Time Table Module → Reports → Free Teacher Class Wise

Field Description

• Class-wise Teacher Free Slots: Shows teacher availability per class schedule.
  
  

✅ Use Case

• Easily locate available teachers for a specific class period
  
  

• Substitute planning at the class level
  
  

⚠ Important Notes

• Ensure class periods are fully allocated to reflect correct data
  
  

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13. Unallocated Period Details

🎯 Purpose

To show periods that have not been assigned to any teacher or subject.

📍 Navigate to:

Time Table Module → Reports → Unallocated Period Details

Field Description

• List of Empty Slots: Displays all class periods without a subject or teacher.
  
  

✅ Use Case

• Quickly identify incomplete timetables
  
  

• Use during timetable audits or readiness checks
  
  

⚠ Important Notes

• Should be empty for finalized timetables
  
  

• Indicates potential issues if present after timetable generation
  
  

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14. Day Wise Free Teacher Details

🎯 Purpose

To view teacher availability organized by each day of the week.

📍 Navigate to:

Time Table Module → Reports → Day Wise Free Teacher Details

Field Description

• Daily Availability Chart: Shows which teachers are free each day.
  
  

✅ Use Case

• Schedule co-curricular or extra periods
  
  

• Plan multi-day events and training
  
  

⚠ Important Notes

• Ensure teaching slots are accurately defined per day
  
  

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15. Class and Subject Taught

🎯 Purpose

To list all subjects taught in each class and the respective teachers responsible.

📍 Navigate to:

Time Table Module → Reports → Class and Subject Taught

Field Description

• Class-Subject-Teacher Table: Displays class-wise subject mapping with teacher names.
  
  

✅ Use Case

• Validate subject coverage per class
  
  

• Use for academic planning and parent queries
  
  

⚠ Important Notes

• Must align with period allotment and assignment records
  
  

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16. Teachers Workload Details

🎯 Purpose

To view all teaching and non-teaching responsibilities assigned to a teacher.

📍 Navigate to:

Time Table Module → Reports → Teachers Workload Details

Field Description

• Workload Report: Includes subject periods, substitutions, admin duties, etc.
  
  

✅ Use Case

• Assess staff performance and work balance
  
  

• Plan resource distribution fairly
  
  

⚠ Important Notes

• Ensure non-teaching duties are also entered for accurate reporting
  
  

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17. Resource Timetable Details

🎯 Purpose

To track resource usage (e.g., labs, AV rooms) via detailed scheduling reports.

📍 Navigate to:

Time Table Module → Reports → Resource Timetable Details

Field Description

• Timetable View: Shows which resource is used during each period.
  
  

✅ Use Case

• Avoid scheduling conflicts over shared resources
  
  

• Optimize infrastructure usage
  
  

⚠ Important Notes

• All resources must be linked to subjects/classes to appear
  
  

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18. Particular Class Timetable Detail

🎯 Purpose

To generate a detailed period-wise timetable report for one specific class.

📍 Navigate to:

Time Table Module → Reports → Particular Class Timetable Detail

Field Description

• Daily Timetable View: Displays subject, teacher, and period for selected class.
  
  

✅ Use Case

• Print and distribute to class students and teachers
  
  

• Use for exam invigilation or supervision planning
  
  

⚠ Important Notes

• Cross-check with subject and teacher assignments
  
  

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19. Class Wise Teacher Allocation Details

🎯 Purpose

To view which teachers are assigned to each subject in every class.

📍 Navigate to:

Time Table Module → Reports → Class Wise Teacher Allocation Details

Field Description

• Class-Subject-Teacher Mapping: Organized view by class.
  
  

✅ Use Case

• Ensure even subject distribution
  
  

• Spot any missing allocations
  
  

⚠ Important Notes

• Relies on accurate input from “Assign Subject to Class” and “Period Allotment”
  
  

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20. Date Wise Substitution Details

🎯 Purpose

To display all teacher substitutions categorized by date.

📍 Navigate to:

Time Table Module → Reports → Date Wise Substitution Details

Field Description

• Substitution Log: Shows original and substitute teacher with date and class.
  
  

✅ Use Case

• Review substitution trends
  
  

• Prepare monthly substitution logs
  
  

⚠ Important Notes

• Ensure daily attendance data is synced or manually entered
  
  

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21. Assignment Status

🎯 Purpose

To review which timetable components have been assigned and which remain pending.

📍 Navigate to:

Time Table Module → Reports → Assignment Status

Field Description

• Progress View: Shows completion of subjects, periods, and teacher assignments.
  
  

✅ Use Case

• Checklist for timetable readiness
  
  

• Identify configuration gaps quickly
  
  

⚠ Important Notes

• Use before timetable generation for completeness check
  
  

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22. Subject Summary

🎯 Purpose

To get a summarized view of all subjects, teachers assigned, and total periods.

📍 Navigate to:

Time Table Module → Reports → Subject Summary

Field Description

• Subject Overview: Includes total classes, teacher name, and number of periods per week.
  
  

✅ Use Case

• Planning teacher workload
  
  

• Checking curriculum coverage
  
  

⚠ Important Notes

• Review for any discrepancies in total period count
  
  

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23. Subject Wise Teacher Allocation Details

🎯 Purpose

To show a detailed mapping of each subject with the respective teacher and class.

📍 Navigate to:

Time Table Module → Reports → Subject Wise Teacher Allocation Details

Field Description

• Subject–Class–Teacher Report: Complete view of all teaching assignments by subject.
  
  

✅ Use Case

• Academic audit readiness
  
  

• Ensure subject distribution is balanced
  
  

⚠ Important Notes

• Needs accurate teacher and class setup beforehand
  
  

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24. Show Timetable at a Glance

🎯 Purpose

To provide a one-screen visual of the entire timetable across all classes and teachers.

📍 Navigate to:

Time Table Module → Reports → Show Timetable at a Glance

Field Description

• Unified Timetable View: Grid showing full schedule in snapshot mode.
  
  

✅ Use Case

• Planning, reporting, and printing reference timetables
  
  

• Easily spot conflicts or overloads
  
  

⚠ Important Notes

• Best used for final version review
  
  

• Ensure all configurations are complete before relying on this report